AXCESS Publishes White Paper on Automatic IT Asset Management Using RFID

Solution protects personal privacy information and establishes best practices for compliance with mandated State and Federal law guidelines


The AXCESS system addresses the problem of preventing theft or loss of personal records by offering individual asset tracking and protection, dynamic wireless custodian assignments to assets, complete reports, and wireless alerting to exception-based security events. One key to the reliability of the solution is AXCESS' battery powered RFID tags which generate strong signals to enable metal encased computers to be identified even when hidden. When AXCESS RFID asset tags are placed on fixed desktops, servers, and storage devices as well as on mobile assets such as laptops, the tags are activated on-demand to transmit their ID at key control points such as doorways. Key to the system's accuracy is the localized tag activation field which uses the Company's new Dual Activator tag activation product which precisely identifies assets at specific points in and around the enterprise. The Dual Activator is unique within RFID technology in being able to determine with certainty whether an asset is in or out of a secured area, which delivers actionable intelligence through which a reliable security response can be determined and initiated.

The tags transmit to low cost network-based receivers which pass the tag IDs to the AXCESS software and database to record their location, who moved it, and whether their movement is authorized. Individual custodians such as computer administrators and authorized employees can also be tagged to provide an automatic, electronic custodial assignment for accountability and to freely move assets around the facility as needed without triggering an alarm. This process of Functional Linkage(TM) can be dynamically changed to further facilitate the movement of assets without adversely impacting productivity. Assets can also be regularly inventoried using beaconing transmissions. Alarms are automatically triggered if an asset leaves a controlled area without authorization. Doors can then be automatically locked, and typically wireless alerts are sent to security and responders to recover the asset before it leaves the premises.